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File360 (formerly KoVIS)

File360 is the document management solution for any size organization - from a single PC to an entire enterprise, and was developed from worldwide market research and feedback from hundreds of customers.

Empower your Desktop

File360 has an easy-to-use interface that provides quick access to documents regardless of their media of storage. The File360 user has the capability to organize retrieved documents and distribute them as print, fax, e-mail, routed internal folder or delivered external folder (see description of "folder" in Folder Management below).

File360 has a batch scanning sub-system for high-volume scanning and an on-line scanning capability for low-volume or distributed scanning. File360 is also compatible with most 3rd party capture systems you may already be using. The data entry interface is designed for a production workload and has the ability to receive OCR, ICR, or barcode indexing information. These interfaces combined with the File360 database interface tool for merging existing customer data, can minimize or eliminate manual document indexing.

Leverage your existing technology. and knowledge

Your existing LAN/WAN environment will satisfy most of the File360 hardware and software requirements. The client/server architecture of File360 utilizes the power of today's Microsoft Server technology while providing an easy installation for workstations using Microsoft Windows clients. The open design allows support for most popular database packages including native connection to Microsoft SQL Server and ORACLE along with an ODBC interface.

If you use Microsoft Exchange or Lotus Notes, File360 comes pre-integrated for these e-mail packages for document distribution. Written with Microsoft standards in mind, users familiar with today's Windows environment will quickly master the capabilities of File360. Administrators will find the management tools intuitive.

Features

An information management system providing fully featured document management with unique digital and analog image capabilities. Kofile Visual Information System has an easy-to-use interface that provides quick access to documents regardless of their media of storage.

Easy to add applications

Provides easy-to-use GUI tools for creating additional applications.

Folder Management

Stores as an external folder a collection of user specified documents in a self-contained imaging system. This folder can be transferred to a digital storage media- such as CD, DVD, flash drives - for distribution. Recipients of this media can access and view these documents using the same easy-to-use retrieval interface that is used by a File360 client.

Internet/Intranet

Allows a user to access documents through the power of the Web. The File360 web design provides the look and functionality a user expects while still maintaining a high level of security.

Distributed Database Support

Supports native interfaces for Microsoft SQL Server and Oracle along with an ODBC interface. Allows multiple databases to be supported by a single File360 system.

Distributed Document Repositories

Supports multiple jukebox managers and can use most digital storage systems available (CD, OD, DVD, RAID). File360 also offers an interface to EMC Centera. In addition, File360 supports off-line media such a paper files and microfilm.

Document Support

Stores all documents related to your business: scanned or filmed, black/white or colored, faxes, photos, videos, PC files, and computer output (COLD).

Scalability

Expands from a standalone system to an enterprise solution. File360 can start as small as you want and grow as large you need.

Routing

Allows routing and workflow functionality to conform to the needs of a production environment.

Integratable

Allows the technical user to integrate the imaging functions directly into business applications through APIs and other program interfaces. File360 offers OLE, COM and Web Service interfaces for integration.

Security

Interfaces to Microsoft security and provides extensive application and document level security. The storage server feature protects documents from unauthorized access.

Capture

Provides multiple options for adding scanned documents to the system:

• Internal File360 Batch Scanning application
• Compatible with virtually every document scanner through Kofax technology
• Image Enhancement via Deskew, despeckle, crop and VRS
• Kodak Capture Software for Global 360 Systems
• G360 Scan Manager

as well as support for 3rd part capture systems such as Kofax Ascent.

Data Entry Automation

Provides multiple options for automating Data Entry:

• Bar code reading
• Zone OCR
• Color Zone OCR

Records Management

Document Expiration date facilitates record retention policies.

Benefits

A document management system providing fully featured document management with unique digital and analog image capabilities. Kofile Visual Information System has an easy-to-use interface that provides quick access to documents regardless of their media of storage.

Ease of Use

Presents to users only the functions and choices needed for their use, in a manner consistent with other Microsoft Windows applications.

Ease of Installation and customization

The embedded application generator allows the system to be rapidly deployed without any programming. The APIs and interfaces allow the technical user to integrate the imaging functions directly into a compatible business or workflow application.

Flexible Storage Alternatives

Select the media or combination of storage media that best meets your business and legal document retention requirements. File360 was designed to support digital and microfilm, on-line and off-line storage. In addition, File360 now offers integration with EMC Centera.

Flexible Capture Options

File360 was designed to allow interface with any capture sub-system. In addition, it offers a native batch capture module and on-line scanning capability. The File360 Web Module allows documents to be added to the system using a thin client.

Multiple Client Options

File360 offers out-of-the-box thick and thin clients. In addition, custom clients can be built using the OLE, COM, and Web Services interfaces. Any combination of these clients can be used to meet a customer's business requirements.

Standards

Open architecture and adherence to industry standards in program development, database design, and image storage protects the value of your investment.